The company holds personal data relating to your name/address and contact details on our accountancy package, as required for bookings and invoicing. Contact details are stored securely in the company offices and will not be passed on to any third parties. It is used purely for internal legal compliance and administration of company income. Personal data is destroyed immediately upon cessation of a trading relationship and full settlement of fees. Credit card/payment information is processed using either PayPal (Europe) or Stripe, and only the last 4 digits are recorded for internal purposes.
Accountability and management
The management are responsible for the personal data held and used by the Company. GDPR guidelines are adhered to and followed with regards to the processing, control and storage of data. Internet security is maintained at the highest level and security is taken very seriously by the company. Data protection awareness training is provided to all relevant staff. Should any suspicion arise with regards to data held, the Company will report any possible data breaches involving personal data to the local authority and to the people (data subjects) involved. There is a contract in place with any data processors that the company shares data with (ie The company solicitors, secure email software, secure reservations and booking systems)
Customers can request access to their personal information by prior appointment. Customers can easily update their own personal information to keep it accurate, in writing to the office. The Company automatically deletes data that the business no longer has any use for. Customers can easily request deletion of their personal data not otherwise required for Accounting purposes nor emergency contact. Customers can easily request that their data be delivered to themselves or a 3rd party.
The Company shall ask for consent when it starts processing a person’s information. Customers may withdraw consent at any time.
The Company regularly reviews policies for changes, effectiveness, changes in handling of data and recording/security of data.